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Content Management System (CMS)

The term CMS stands for Content Management System. We can define CMS as computer application OR software that supports the creation and modification of content digitally. It is often used to support multiple users working in a collaborative or mutual environment.


CMS is a software application which is used for uploading, editing, and managing content displayed on a website. It can perform a variety of tasks for a website including regulating when content is displayed, how many times the content is shown to a specific user, and managing how the content connects or interacts with other elements of the website. This software also enables less technical individuals to manage content on a website easily without having an extensive coding background.


Components of CMS:

A content management system (CMS) characteristically has two major components:

  • Content Delivery Application (CDA): It compiles that information and updates the Web site.
  • Content Management Application (CMA): It is used as the front-end user interface that allows a user, even with limited expertise, to add, modify and remove content from a Web site without the intervention of a webmaster.



Purpose of Content Management System (CMS)

The main purpose of a Content Management System (relating to web) is to provide the capability for multiple users with different permission levels to manage a website or a section of the content. For example, you can take a website which has Articles, Blogs, Press Releases, Store, Events and assign each section or a part of a section to user(s) to create, edit, and archive.


Features of CMS

Content Management system poses number of features and this is the reason is being used widely by its users. We are sharing some of the key features of CMS with you all which are mentioned below:

  • It uses URLs which are friendly with Search engine Optimization (SEO).
  • It provides Integrated and online help to its users, which also includes discussion boards.
  • It is Modular and extensible.
  • It has easy user and group management system.
  • It also provides Group-based permission system.
  • It provides full template support, for unlimited looks without changing a line of content.
  • Indexing, search and retrieval, format management, revision control and publishing are also important features of CMS.
  • It has easy wizard based install and upgrade procedures.
  • It needs minimal server requirements.
  • It poses admin panel with multiple language support.
  • It has content hierarchy with unlimited depth and size.
  • It has Integrated file manager.
  • It has Integrated audit log.
  • It compliance with various accessibility frameworks and standards, such as WAI-ARIA.
  • It provides friendly support in forums.
  • It has small footprint
  • It provides Intuitive indexing, search and retrieval features
  • Index all data for easy access through search functions and allow users to search by attributes such as publication dates, keywords or author.
  • Format management facilitates turn scanned paper documents and legacy electronic documents into HTML or PDF documents.
  • It also provides revision features which allow content to be updated and edited after initial publication. Revision control also tracks any changes made to files by individuals.
  • Publishing functionality allows individuals to use a template or a set of templates approved by the organization, as well as wizards and other tools to create or modify content.


Types of Content Management System (CMS)

We can differentiate CMS on the basis of different types of content. There are four main categories and they are mentioned below:

  • Web Content Management System (WCMS)

It enables a user to create or amend a web page without the need for the requisite technical skills. This system is based upon a series of templates which form the structure of a website and are used for content creation. The content author/editor inserts content into these templates which are then published onto the site. This is applied to internet websites, intranets and extranets.

  • Enterprise Content Management Systems (ECMS):

it is used to handle the content, assets, records and other information which defines the structure and hierarchy of an organization. This is a formal system which employs a range of processes, tools and strategies to do so. It includes scanning, tracking, indexing and collaboration with the aim of streamlining the management of company information.

  • Mobile Content Management Systems (MCMS):

MCMS were originally designed for the business to customer (B2C) market but have expanded and also include business to business (B2B) and business to employee (B2E). it is very useful now-a-days as the rapid growth in the mobile technology industry has led to an increasing demand for systems which can manage content for smartphones, PDA’s, mobile phones and other handheld devices.

  • Component Content Management Systems (CCMS):

CCMS are a specialist type of system which manages content at a deeper or ‘granular’ level. This refers to a single piece of content such as a paragraph of text, a photograph or a graphic rather than a complete document, which is stored within this system. It is reused within a document or a series of documents which ensures a consistent approach. Each individual piece of content has its own workflow and is tracked either as a single entity or as part of a larger system.


There are numerous options available when it comes to CMS which all appear to do the same thing but with a few subtle differences. This is why it is important to know about the type of content you are dealing with and the manner in which it needs to be managed.

Advantages of CMS

Advantages of Content Management System are as follows:

  • It reduced need to code from scratch.
  • It has the ability to create a website quickly and easily.
  • It has ability to create a unified look and feel
  • It provides the facility of Version control.
  • It provides edit permission management.

Disadvantages of CMS

Disadvantages of Content Management System are as follows:    

  • It has Limited or no ability to create functionality.
  • It increased the need for special expertise and training for content authors.


We hope this article will help you to know about CMS, its types, features, advantages and disadvantages. For more details you can visit our website

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